In today’s fast-moving digital world, the way you schedule a sales call can be just as important as the call itself. Whether it’s a phone call or video meeting, how you initiate the invitation reflects your professionalism, respect for the prospect’s time, and your brand’s tone.
Here at Vozmia, where we help businesses streamline communications, we’ve seen time and again how small changes in etiquette can make a big difference in closing the deal.
Let’s look at the right way—and the wrong way—to schedule a voice or video call with a potential customer.
You’ve probably received messages like this:
*“Here’s my calendar, book a time: [Link].”
This approach may feel efficient, but it often comes across as presumptuous. It unintentionally implies that your time is more valuable than theirs. Instead, ask first if they’d be open to a meeting:
✅ *“Would you be open to a quick call to discuss how we might help streamline your communications?”
Then, once they express interest:
✅ *“Great! Here’s a link to find a time that works best for you: [Link]. Happy to work around your schedule if that’s easier.”
This subtle change shows respect, flexibility, and collaboration.
Instead of saying:
❌ *“Let’s talk Tuesday at 3 PM.”
Try this instead:
✅ *“I’m available Tuesday at 3 PM or Wednesday between 10–12. Do either of those work for you?”
Giving options makes it easier for them to say yes and reinforces that you’re easy to work with—a critical early impression.
If you’re reaching out cold or following up after a webinar, reference what prompted the outreach:
✅ *“I noticed you attended our webinar on AI-powered calling—would you be interested in a quick chat to explore how it could benefit your team?”
✅ *“Based on your interest in upgrading legacy systems, I think a brief call might be helpful. Would it make sense to set something up?”
Personalization increases trust and shows you’re not just mass-sending requests.
Once the call is scheduled:
Nothing tanks a relationship faster than making a prospect wait—or worse, forgetting the meeting altogether.
For a casual introduction? A phone call is great.
For a demo or more complex topic? A video call with screen sharing can elevate clarity and engagement.
With Vozmia’s cloud voice and video solutions, it’s easy to switch between modes depending on the prospect’s needs—all within one streamlined platform.
Every interaction with a prospect shapes their perception of your business. Polished, respectful scheduling shows that you’re professional, organized, and worth doing business with. And when paired with a seamless experience powered by Vozmia, you’ll stand out from the crowd—before the call even starts.
Want to make your first impression count?
Book a demo with Vozmia and see how our communication platform helps you connect better—from the first message to the final sale.
